Office Bearers

Chairing the Committee
Overseeing and coordinating the work of the committee and future development of the choir including new members
Liaising with the committee and Director of Music so that preparation for each concert runs to schedule
Communicating with/reporting back to the choir (at rehearsals)
Applying for grants

Musical direction
Hire of soloists and instrumentalists
Planning music for each concert programme with committee
Poster creation
Reserves the music
Sourcing and emailing rehearsal files to members

Taking the minutes at meetings
Keeping membership details
Emailing posters to mailing lists and information to choir members

Keeping and publishing choir accounts
Handling choir bank accounts and payments
Collecting subs
Gift Aid return

Publicity – online, social media, radio, etc
Liaising with Guildford tourist office
Raising our profile in the community generally
Poster distribution
Updating Facebook page

Pre Concert

1. Attend Committee Meetings
2. Confirm with MD the music for the following term.
3. Contact Library (or other sources) to reserve music as needed*
4. Collect music from Library
5. Number up ready for issue and prepare choir list.
6. Issue music at first rehearsal and subsequently as required.
7. Arrange for music to get to soloists if required.

1. Collect music back
2. Make sure copies in good order
3. Return to Library by the due date.

Arrange the choir dinner after the spring term concert:

• Book restaurant

• Send out menus

• Make sure dietary needs are catered for.

Organise a get together in December to sing carols, usually at a member's house with bring and share refreshments. (Usually done just before the choir sing in the high street)

Help with processing suggestions from choir members.

Administering and updating the website
Setting appropriate permissions for committee and ordinary members to access the restricted pages